After a Meeting a Participant Should Read and Summarize Notes.

What are the Types and Formats of Meeting Minutes?

There are many different types and formats of coming together minutes and they all vary — one arrangement may use a different format from what is being used by some other arrangement. These types and formats depend on things such every bit their needs, preferences, and available tools and stylebooks used. At that place are, all the same, various elements of coming together minutes that are indispensable and are thus universally taken down. They include:

• Proper name of the organization  – this is extremely important for those who received meeting minutes so they tin can retrieve who they received it from.

• Date  – the precise fourth dimension and appointment the meeting itself was fabricated. Readers can easily know which coming together a meeting summary is referring to, as there can be many meetings in a single day.

• Topic  – the main reason why the coming together was held, unlike from calendar, in that this is broad and encompasses the overall topic/south talked almost.

• Attendees  – a list of everyone who attended the meeting or discussion, whether physically or electronically. This includes not only the name but also the designation of the attendees. It is useful for distinguishing between who was able to participate and who was not able to.

• Absentees – a list of all participants who were non able to attend the coming together or discussion. The name, part, and reason for absenteeism is often noted down in this section of the coming together minute, so as to provide a articulate-at-first-glance reason for why prospective attendees were non able to nourish.

• Calendar at hand – this is the main agenda that was forwarded at the beginning of the meeting which then formed the chief focus of the discussions.

• Issues raised  – the main issues raised and presented past attendees. This includes not only the issue itself, but also the "Why?" and the "How?" part of it. The name of whoever raised an issue is also written downwards for posterity and faster understanding of data.

• Suggestions  – suggestions made by attendees to resolve whatsoever issues and concerns were discussed. The name of people who made suggestions is often written down and included.

• Decisions – this section notes down any and all decisions made during the meeting.

• Job List  – this section notes down the tasks given to specific attendees of the meeting and/or members of the organization.

• Future Meetings  – this last department notes the date and topic of the side by side meeting to be made by the system and may besides include prospective attendees of these next meetings and other pertinent information.

Similarly, different classifications of meeting minutes exist, thanks to the different stylebooks used by dissimilar organizations. Nevertheless, there are indeed common classifications, and these are:

A. Standard summary

Standard summaries, also called give-and-take minutes, are meeting minutes which are often lengthy due to ane reason: they record literally all of the discussion that happened in the meeting, even those which may not be important to the agenda being discussed, hence the term "give-and-take minutes." They comprise not simply the decisions reached but also the actions needed to conform to those decisions. They are used past many companies due to the fact that they take an accurate record of all that was done in the meeting while nevertheless being brusque and concise, although admittedly not as curtailed as executive/action minutes, the other type of meeting minutes.

Standard summaries, even so, do not include personal comments made past attendees, equally these admittedly brand no difference to the calendar/due south existence discussed and as such are mere filler. Standard summaries are often used for committee meetings, management meetings, staff meetings, and other like meetings.

B. Executive summary

Executive summaries are too called action minutes for ane simple reason: they become to the action chop-chop. What that ways is that executive summaries exclude any and all discussions that led to decision-making, opting to finalize the tasks to be done and only record the decisions reached and the actions to be taken. Thus, they provide an overview of the decisions fabricated within a meeting that is indispensable for conclusion-makers who would appreciate shorter summaries considering of having many other tasks to await after. Executive summaries are shorter and more curtailed than a standard summary. Executive summaries are uniquely suited for meetings like board, council, or hearing meetings, every bit the shorter length allows for a more concise summary while still keeping relevant data in.

Equally noted, both classifications of summaries have unlike uses and are uniquely suited to unlike types of meetings and discussions, although this is not a set rule that must be followed, as some organizations prefer having only executive summaries due to its conciseness and easy-to-break-down-and-understand nature. On the other hand, others prefer using standard summaries considering they are short and uncomplicated – in comparing to transcripts, that is – while nevertheless having of import information. Once more, as with the format, it all too often depend on the needs and preferences of a given organization.

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Source: https://info.transcriptionwing.com/a-2021-guide-how-to-write-meeting-minutes-effectively/

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